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VESTRY MEETING NOVEMBER 2008  |
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NOVEMBER 2008 VESTRY MEETINGTuesday, November 18, 2008
The meeting was called to order by Fr. Gary at 6:04 pm. After reading Psalm 119: 121-136, vestry members reflected on significant verses. Fr. Stephen concluded the meditation with a prayer. After a quorum was designated, Fr. Gary announced that Sean Kennedy would chair the meeting in the absence of the Senior Warden, Gary Lee, who was ill at home. The minutes of the October meeting were reviewed. With no corrections noted, it was moved to pass the minutes by Todd Garrison and seconded by George Barham. The motion passed unanimously. Sean briefly presented the financial report; basically, we are “in good shape.” There is an oil and gas lease that was left to Christ Church on approximately 1/6 of an acre owned by Daisy Orton. John Mass will investigate this lease. The audit (financial review) and budget process will be completed by the end of the year. The stewardship letters have been sent out and pledges are being received. Vestry members were reminded of the need for 2 persons to count the offering each Sunday. The schedule is in the newsletter, and Nancy Hill sends reminders. If someone can’t serve, they need to find a substitute. Always find a person to count the money with as this is good accounting practice. Mary McCleary made a motion to accept the financial report; it was seconded by Scott Harris and passed unanimously. As the vestry representative to the school board, George Barham asked all vestry members to make a contribution to Christ Episcopal School’s Annual Fund. The school is due for its re-accreditation next year. George feels that we are in good shape as the new head of school, Audrey Russell, has been on many accreditation teams. The school will be revising its mission statement. The school has requested an additional security light on the property. The cost is approximately $1500 to $2000. Kyle Brasher, Junior Warden, and John Mast will investigate this. Fr. Stephen reminded the vestry that the annual resolution for the division of his stipend and housing allowance needs to be made before 2009. Nancy will have the correctly worded resolution at the December meeting. Kyle Brasher presented the Junior Warden’s report. In addition to the security light already mentioned, he will also work with the school regarding installation of new fencing at the Reese building. John Mast volunteered to investigate the lease regarding the parking lot for the medical office on the south side of the property. Is the lease automatically transferred to the new owner or should it be re-negotiated? Mary McCleary reported that the stained glass window project is making progress. She is hopeful to have a color rendition by Thanksgiving. The opportunity to contribute to the parishioner’s window will be continued to be announced in the newsletter and added to the website. Mary asked how the vestry would like her to proceed with the contract for the windows. A motion was made by John Mast and seconded by Kyle Brasher. It stated that Mary McCleary be authorized to act as the vestry’s agent to request price quotes and obtain any necessary paperwork or contract pursuant to the stained glass window project. The motion passed unanimously. A resolution was made by Kyle Brasher and seconded by Todd Garrison. This resolution stated that the vestry approves the dispersement of undesignated memorial funds if needed to pay for any remaining funds needed for the parishioners’ window. This motion also passed unanimously. Hopefully, however, as the parishioners’ window will be the last installed, there will be enough funds donated for that specific purpose. With this motion, a guarantee that all windows can be ordered at the same time and save on costs. In the absence of the Senior Warden, Sean briefly gave Gary Lee’s report. The website at www.christchurch-nacogdoches.org is up and running. Phase 2 of the website development will be a tour of the stained glass windows. Also, there will be a membership survey posted online as well as the newsletter, vestry minutes, and financial information. Fr. Gary reminded everyone about the annual meeting and to get nominations in for positions soon. As John Fleming and Mary McCleary held un-expired terms for only 1 year each, they are eligible for election to 3 year terms. Scott Harris and John Mast will be rotating off. There will be one opening for council delegate. Instead of an executive committee meeting on December 11th, it was decided to hold a Vestry/Staff/Spouses buffet. Nancy will send out information about that. Fr. Gary’s and Nancy’s son, Zachary, will be graduating from basic training in Great Lakes Illinois (outside of Chicago) on Wednesday, December 24th at 9 am. All vestry members present encouraged Fr. Gary and Nancy to go to the graduation. Fr. Gary expressed his appreciation for their support. Fr. Stephen will conduct all the Christmas services – December 24th at 6:00 pm and 10:30 pm and December 25th at 10:15 am. Fr. Gary will be here on December 21st – Lessons and Carols – and on Sunday, December 28th. Under new business, Joan Davis suggested a Lenten study series for the spring. The calendar was modified to reflect no executive committee meeting on December 11th. With no further business, the meeting adjourned at 7:35 pm. Respectfully submitted, |
